Lake Victoria Basin Commission (LVBC) Secretariat Deputy Executive Secretary (Finance and Administration) Job in Kisumu Kenya

Applications are invited from suitably qualified candidates from the Republic of Burundi and the Republic of Uganda for the following position tenable at the Lake Victoria Basin Commission (LVBC) Secretariat:

Deputy Executive Secretary (Finance and Administration)

Ref: LVBC/HR/2012/01

Grade: P5

Reports To: Executive Secretary, LVBC

Duty Station: Lake Victoria Basin Commission

Contract Term: 3 Years renewable once

Station: LVBC Secretariat Headquarters, Kisumu, Kenya

Main Purpose of the Job

The Deputy Executive Secretary (Finance and Administration) is a senior management position under the direction of the Executive Secretary.

The main purpose of this job is to manage the finance and administration functions of the Commission, to ensure effective strategic and operational financial planning, monitoring and reporting and to enhance the decision making process of the Commission.

Duties and Responsibilities

Under the supervision of the Executive Secretary, the Officer shall be responsible for the following tasks:

Finance: Manage all aspects of the Finance function

1. Responsible for the short-term and long-term fiscal health of the Commission and make follow-up on contributions of Partner States;

2. Review and coordinate preparation of budgets for the operations of the Commission and establish cost control measures;

3. Monitor execution of the annual budget and ensure control, accuracy and integrity of the financial accounts of the Commission;

4. Implement internal controls to protect and safeguard commission’s assets;

5. Ensure financial reports are prepared and timely submitted to Development

Partners and other stakeholders;

6. Present quarterly and annual reports on the performance of the budgets against objectives and targets to the Management and the Council of Ministers;

7. Prepare for and manage annual audit process.

Administration

8. Supervise management of Human Resources and coordinate staff development program and conduct periodic studies and analysis and prepare reports;

9. Supervise implementation of all administrative, procurement and logistic functions of the Commission according to laid down procedures.

Planning

10. Coordinate and collaborate with the Deputy Executive Secretary (Projects and Programmes) in establishing plans and strategies to ensure harmonious implementation of Projects and Programmes of the Commission;

General

11. Promote a positive corporate culture and image of the Commission and East African Community in general

12. Deputize the Executive Secretary;

13. Carry out any other duties as may be assigned by the Executive Secretary.

Qualifications

I. Education

An advanced University Degree in Economics, Business Administration, Management and Accounting and other relevant fields, from recognized Universities. Proficiency in accounting packages such as Sun System, Atlas or Quick Books is an added advantage.
II. Work Experience

i. At least ten (10) years of experience in Finance and Administration, seven (7) of which should be at Senior Level;

ii. Wider experience in financial Management ;

iii. Experience as a manager in coordinating preparation of annual budgets and setting up mechanisms for control measures;

iv. Must be computer literate with knowledge in use of spreadsheets and updated financial/accounting softwares.

III. Skills and Competencies

i. Must have strong administrative and organizational skills;

ii. Must have excellent writing and communication skills;

iii. Strong interpersonal skills, discretion, diplomacy and judgment;

iv. Strong teamwork ethic; positive, flexible attitude;

v. Ability to take complete ownership of responsibilities;

vi. Ability to work under pressure and time constraints as well as handle a number of tasks simultaneously required.

Fringe Benefits

The post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

How to apply

Interested candidates should submit their applications by registered mail, courier service, e-mail or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time telephone contact to:

The Executive Secretary,
Lake Victoria Basin Commission Secretariat,
P. O. Box 1510-40100
Kisumu, Kenya.
Tel +254 57 202 6344
Fax +254 27 202 6324

Email: recruitment@lvbcsec.org

To be received not later than 27th April 2012.

Female Candidates are particularly encouraged to apply.

Lake Victoria Basin Commission will only respond to those candidates who meet its requirements.