NITA HR, F&A, Legal Affairs, Audit, ICT, Supply, and PR Managerial Jobs in Kenya

The National Industrial Training Authority (NITA) is a State Corporation established under the Industrial Training Act, Cap 237 of the Laws of Kenya and is headed by a management Board. 

The mandate of the Authority is to promote the highest standards in the quality and efficiency of industrial training in Kenya and ensure an adequate supply of properly trained manpower at all levels in industry. 

In order for the Authority to accomplish its mandate, the Board is seeking to recruit suitable and motivational individuals to fill the positions as follows;

1. Manager, Human Resources and Administration

The Manager, Human Resources will be reporting to the Director General.

1. Duties and responsibilities:

The Manager, Human Resources and Administration shall:

• Develop human resource policies and strategies;
• Implement human resource programs and policies that will enhance a positive organizational culture;
• Guide the Authority in appropriate placement of the staff, suitability interviews and Job Evaluations;
• Ensure organizational conformity with the applicable laid down HR policies and procedures, regulations and relevant statutes;
• Identify, evaluate and resolve human relations issues, employees morale, work performance, organizational productivity concerns;
• Create employee training and organizational programs to facilitate staff development;
• Guide in talent development and retention strategies;
• Guide and conduct Performance Appraisals and reviews, monitoring employee productivity and performances;
• Guide staff recruitment, posting, transfers, induction, welfare and disciplinary procedures according to the laid down policies;
• In liaison with the Director General, design competitive compensation schemes and attractive employee welfare program to be submitted to the Authority for consideration;
• Guide in the establishment of an appropriate Pension Scheme, Medical Schemes, and a suitable Human Resource Information System, including payroll administration and other relevant schemes.
• Undertake administrative duties of the Authority

Required Academic Qualifications, Skills and Competencies:

The ideal candidate should posses the following:

• Bachelors Degree in Social Sciences or its equivalent from a recognized institution;
• Masters Degree in Human Resource Management OR Masters Degree in relevant field provided that the candidate possesses a Postgraduate Diploma in Human Resources Management;
• Membership to a Professional Body;
• Minimum eight (8) years experience with at least 5 years’ experience in Human Capital Management;
• Good leadership and managerial skills;
• Ability to multi-task and maintain healthy working relationship with staff;
• Broad knowledge in Labour laws, compensation, benefits administration, organizational planning and development, employee relations, training and development;
• Ability to coach, counsel and mentor staff;
• Exceptional planning and organization skills.

2. Manager, Finance and Levy Administration

The Manager, Finance and Levy Administration will be reporting to the Director General.

Duties and responsibilities

The Manager, Finance and Levy Administration shall:

• Co-ordination of the operations of Finance policies and functions including implementation of strategies for Industrial Training Levy collection and administration in the country;
• Responsible for preparation of the Authority’s Budget and Periodical reports;
• Responsible for setting up appropriate financial systems in line with the existing Government regulations and procedures,
• In liaison with the Director General, ensure enforcement of the Industrial Training Act (Amendment) Act, 2011 in respect of industrial training levy administration;
• Responsible for timely preparation of all Management Reports and Financial Statements;

Qualifications and Key Skills:

The ideal candidate should posses the following:

• Bachelor of Commerce Degree (Accounting/Finance option) Certified Public Accountants of Kenya –CPA (K);
• Masters degree in a relevant field;
• Registered member of the Institute of Certified Public Accountants of Kenya (ICPAK);
• Minimum of Eight (8) years working experience in key financial role, five (5) of which must have been at a senior management level;
• Extensive experience with accounting and database software;
• Shown merit and professional competence as reflected in work performance.

3. Manager, Legal Affairs

The Manager, Legal Affairs will be reporting to the Director General.

Duties and Responsibilities:

The Manager, Legal Affairs shall:

• Ensure proactive and timely handling of all legal matters relating to the Authority in a manner that facilitates effective operationalization of the Authority’s functional strategy and objectives.;
• Custodian of all the Authority’s legal documents;
• Advise on the review and/or formulation the Authority’s legal policies;
• Drafting legal documents for the Authority including contractual agreements;
• Advise the Authority on the implementation of the Industrial Training (Amendment) Act, 2011 and all relevant legal matters.

Qualifications and Skills Required:

The ideal candidate should posses the following:

• Bachelor Degree in Law (LLB) from a recognized University;
• Diploma in Legal Studies (Kenya School of Law);
• Certified Public Secretary will be an added advantage;
• Advocate of the High Court of Kenya;
• Registration with the Law Society of Kenya (LSK)
• At least eight (8) years experience five (5) of which must be in a senior position in a reputable and a busy law firm or corporate organization.
• Proficient in Computer Application.

4. Manager, Internal Audit

The Manager, Internal Audit would be reporting to the National Industrial Training Authority and the Director General.

Duties and Responsibilities:

The Manager, Internal Audit shall:

• Develop and conduct financial and systems audit;
• Develop and implement sound audit management systems in accordance with International Auditing standards;
• Ensure compliance with tax regulations, statutory requirements and other government regulations;
• Follow up on the requirements of the Audit Committee of the Authority;
• Carry out institutional risk evaluation and efficiency Audit;
• Develop and update internal audit manual.
• liaise with External Auditors;
• Assist in the preparation Public Investment Committee (PIC) responses and follow up on the implementing their recommendations;
• undertake special audit investigations as may be required from time to time; Supervision on risk assessment exercises and ensures implementation of risk management guidelines;
• Interpret of financial policies for sound auditing principles/practices and control;
• Provide secretarial services to the Audit Committee of the Authority.

Qualifications and Key Competencies required: add competencies to the others

The ideal candidate should posses the following:

• Eight (8) years working experience in a relevant field five (5) of which must be in a senior position;
• A Bachelor of Commerce Degree (Accounting/Finance option) from a recognized University and passed CPA III or Certified Internal Auditors (CIA) IV or its equivalent from a recognized Institution;
• Strong management and organizational skills; and
• Registered member of the Institute of Internal Auditors or Certified Public Accountants of Kenya (ICPAK) or Certified Information Systems Auditor (CISA);
• Must be proficient in computer.

5. ICT Manager

The ICT Manager will be reporting to the Director General.

Duties and Responsibilities

The ICT Manager shall:

• Provide policy direction on ICT systems use and advice on all ICT related issues;
• Carry out system analysis, design & program specifications in liaison with the users;
• Develop, implement & maintain systems;
• Ensure adherence to established ICT standards;
• Compile overall systems documentation;
• Supervise installation certification, carry out repair & maintenance of all ICT equipment & associated peripherals;
• Recommend and supervise hardware/software specifications for ICT equipment;
• Prepare Information Communication Technology (ICT) status reports;
• Provide user support including staff training; ensure availability, security, confidentiality and integrity of Information & ICT infrastructure; and
• Manage of website, internet, the Industrial Training and Attachment Portal, Local Area Network(LAN) and Wide area Network (WAN), with other centres and regional offices;
• Schedule preventive maintenance of all ICT equipment in the Authority;
• Keep update with emerging information communication technology trends.

Qualifications, Skills and Competencies Required:

The ideal candidate should posses the following:

• • A Degree in Computer Science, Information Communication Technology or related discipline from a recognized University;
• • Master’s Degree in Computer Science/Information Science or any other related and equivalent qualifications from recognized Institutions.
• • Six (6) years working experience in a relevant field two (2) of which must be in a senior position;
• • Certification in Network/Systems Administration or its equivalent from a recognized Institution/examining body.

6. Supply Chain Manager

The Supply Chain Manager will be reporting to the Director General.

Duties and Responsibilities:

The Supply Chain Manager shall:

• Be responsible for the efficient and effective operation of the procurement department,
• Manage the supply chain function at the Authority which includes procurement of goods, works and services, disposal of obsolete, unserviceable and surplus stores, inventory management and contract management;
• Coordinate the internal monitoring and evaluation of the supply chain function to ensure compliance with Public Procurement Laws, Regulations and Practices.
• Develop, facilitate, implement, monitor & review procurement plans;
• Undertake contracts negotiation, review and management in conjunction with the respective user departments;
• Perform secretarial role to the Authority’s Tender Committee and Disposal Committee;
• Coordinate the preparation of tenders for advertisement , opening and evaluation;
• Prepare and submit to the PPOA ( Public Procurement Oversight Authority) quarterly procurement reports as required;
• Advise staff on all matters to do with procurement of goods and services in line with the provisions of the Procurement Act and the Regulations.

Qualifications and Key Competencies Required:

The ideal candidate should posses the following:

• A Bachelor of Commerce, Economics or Supplies Management from a recognized University or other relevant Degrees provided the candidate processes a Post Graduate Diploma in Purchasing and Supply Management;
• Relevant Masters Degree is an added advantage
• Eight (8) years’ experience in a relevant field five (5) of which must be in a senior position;
• Computer Applications skills;
• Strong management and organizational skills;
• Registered member of the Kenya Institute of Supply Management (KISM)
• Knowledge of the Public Procurement Act and Regulations;
• High level of integrity, good analytical and report writing skills; effective interpersonal skills, materials management skills, negotiation skills, record keeping skills, and good customer relations
• Demonstrated outstanding professional competence as reflected in work performance and results.

7. Public Relations and communications Manager

The Manager, Public Relations and communication will be reporting to the Director General.

Duties and responsibilities

The Public Relations Manager shall:

• Develop and implement the public relations and communication strategy of the Authority;
• Create awareness to stakeholders and the general public on all aspects of industrial training through media.
• Liaise with media in a proactive manner to highlight the Authority’s roles in implementation of Industrial Training (Amendment) Act 2011, policies and programmes.
• Design, develop and disseminate of Information Education Communication (IEC) materials to stakeholders and the Public on industrial training.
• Coordinate activities, events and programs of the Authority.
• Preparing programs for building the Authority’s external image and promoting good public image;
• Gather information on industrial training issues and verifying their authenticity, editing and dispatching the information for dissemination to the public and the media;
• Develop and executive social awareness programmes and social responsibilities projects.

Qualifications and Key Competencies Required:

The ideal candidate should posses the following:

• Bachelor’s Degree in Communication/Journalism/Public Relations/ International Relations or in any other relevant Social Science Degrees from a recognized Institution;

OR
Any other Bachelor’s Degree and Post-graduate Diploma in Communication/Journalism/Public Relations/International Relations or its equivalent from a recognized Institution;

• Master’s Degree in Communication /Journalism/Public Relations/ International Relations or its equivalent from a recognized Institution;
• Eight (8) years’ experience in a relevant field five (5) of which must be in a senior position in the relevant field;
• Member of Public Relations Society of Kenya (PRSK);
• Excellent written and oral communication skills and good interpersonal relations;
• Excellent organizational and administrative skills; and
• Proficiency in computer applications.

8. Executive Secretary

Duties and Responsibilities:

The Executive Secretary shall:

• Be responsible for daily communications including maintenance of calendar and appointments for the Chief Executive.
• In liaison with line managers, ensure all issues are appropriately prioritized, and dealt with effectively with relation to Director General’s office
• Handle email and telephone communication and being able to sort and prioritize according to importance Handle requests and enquiries with little direction
• Provide administrative support, which includes organization and daily maintenance of the Director General’s office accurate filing of correspondence, typing reports, and drafting letters for the Director General.
• Ensure proper storage and security of correspondence, record, letter and reports to prevent unauthorized access and maintain confidentiality.
• Respond to enquiries directed to the Director General’s office in a timely manner.
• Act as the designated point person for the Director General’s official travel arrangements.
• Assist the Director General in planning and implementing activities by maintaining a review schedule for the Director General.
• Maintain high standards of customer service by responding in a courteous and timely manner to all enquiries, and treating all people with great respect.
• Supervise support staff in the Director General’s Office - driver, messenger, receptionists.

Qualifications and Key Competencies Required:

The ideal candidate should posses the following:

• A Bachelor’s Degree in Secretarial Studies/Business and Office Management or equivalent qualifications from a recognized Institution;
• A Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualifications from a recognized Institution;
• Served for a minimum period of six (6) years, three (3) of which must be at the level of a Senior Personal Secretary or an equivalent position in a reputable organization.
• Excellent communication and interpersonal skills
• Personal work planning and organizational skills
• Should be proficient in Computer
• Ability to work as a team
• Ability to perform multiple tasks and work under pressure
• Demonstrated professional competence as reflected in work performance

Interested applicants should forward their application letters accompanied by copies of their academic and professional certificates, testimonials, an up – to – date curriculum vitae and National Identification Card to the email address (chairman@nita.go.ke) or send by registered mail to the postal address given below or deposit such application to a marked box located on the first floor at the headquarters of the Authority not later than Tuesday 11th September 2012. All applications should be addressed to;
 

The Chairman National Industrial Training Board (NITB),
Commercial Street opposite KEMSA, Industrial Area
P. O Box 74494 - 00200
NAIROBI.

Applicants should give full details of their address including mobile telephone numbers as well as names and addresses of two referees.

An attractive remunerative package will be offered.
Any form of canvassing will lead to automatic disqualification.